Applying to the Fund
STEP 1: If you are submitting an article for publication in an OA journal from BioMed Central, Hindawi, or RSC then York University Libraries has set aside discrete funds to which you may apply. For more information on supported publishers, please see "YUL Open Access Memberships" to the right.
STEP 2: If you are NOT publishing in an Open Access Journal from Hindawi, BioMed Central, or RSC then please make sure that the journal to which you are submitting your article meets the criteria listed under "What does the fund cover?" to the right.
STEP 3: Apply for funding using the Open Access Author Fund application form.
STEP 4: Your submission will be responded to within five business days. If your application is successful we will provide you with invoicing information to be passed along to your publisher.
STEP 5: Your publisher will send the Author Fees invoice to the library, and we will pay the invoice directly. Please do not pay your own invoice. We have no mechanism by which to reimburse authors who have paid their own fees. The library must pay the invoice directly.
PLEASE NOTE: York University Libraries allocates a set amount of funds annually to support OA publishing. Once the funds are expended, submissions cannot be considered until the the fund is refreshed in the following year. .
Update on the Open Access Author Fund
Since 2013, York Univeristy Libraries have administered an Open Access Author Fund to support researchers publishing in open access using money from the Library’s collections budget. . In 2013 we funded 9 articles for $10,000; in 2014, 16 articles for $21,000; and in 2015 we have so far funded 12 articles for $23,000.
Although we have not yet reached the end of our fiscal year, the Fund is already overspent, so we are closing the Open Access Author Fund until fiscal 2016/17. The Fund will be reviewed again for May 2016.
We must also close the Biomed deposit account until fiscal 2016/17. We budgeted $30,000 for Biomed this year and have already funded $39,000 worth of articles.
About the York University Libraries OA Author Fund
York University Libraries have directed a small portion of their collections budget in support of an open access author fund to cover Author Processing Charges for York researchers who wish to publish their work in open access journals. Please note that when the annual allocation has been expended, no further requests can be considered until the following fiscal year.
Who can apply?
All York, faculty, graduate students, staff, post-docs, emeriti, and visiting scholars who have had a peer-reviewed article accepted to an Open Access journal that meets the funding criteria.
Where an article has multiple authors, the first author must be a York affiliated researcher.
York will fund one publicaton per year for each researcher.
Only researchers with no other funding source to cover APCs will be given funding.
The fund will cover Author Processing Charges (also called author’s fees or page fees) for articles in pure Open Access journals. An Open Access journal:
a) does not charge subscription fees for any of its content. All articles are immediately available online at no cost to the reader.
b) is not a Hybrid Journal. These are publications under subscription control for which authors of individual articles can pay an “open choice” fee to make their papers freely available to any reader. The Libraries will not cover the “open choice” fee.
c) does not have embargoes that limit Open Access to content for a specific time period after publication, if it is longer than the publication timeline required by the funding source. Listings of journals providing delayed OA are available at PubMed Central and Highwire Press.
A copy of the funded paper will also be made available through York Space immediately after initial publication. York Space is York University's institutional repository. Follow the step-by-step guide to creating an account, learning about your publisher's policy, and depositing your research article and materials in YorkSpace
The Open Access Fund aims to encourage authors to retain copyright so they can release their work under Creative Commons licensing. For that reason, another condition of the Open Access Fund is that the journal must allow the authors to retain copyright.
Does York subsidize open access?
York University Libraries have been supporting OA initiatives through various channels since 2006. In 2009, a formal proposal was submitted to the University Librarian outlining the suggested mechanisms by which OA support could proceed. Largely, our support is reflected in the following initiatives:
- Biomed Central
- Open Medicine
The original proposal is currently under review and will reflect the work that is underway compiling the necessary documentation for York's submission to become a Compact for Open-Access Publishing Equity (COPE) member. COPE is based on the premise that universities already subsidize the costs of subscription journals by subscribing to them. By subsidizing article processing fees for OA journals, universities and funding agencies can provide equitable support for the business model for open access journals placing the subscription-fee and processing-fee models on a more level playing field.
COPE commits a university to "the timely establishment of durable mechanisms for underwriting reasonable publication charges for articles written by its faculty and published in fee-based open access journals and for which other institutions would not be expected to provide funds."
Tri-Agency Open Access Policy on Publications
NEW! (Canadian Association of Research Libraries Open Access Working Group)
Public Fee Schedule: Record of YUL's OA Fund Support
YUL Open Access Memberships
York University Libraries maintain Institutional Memberships with major OA publishers in order to reduce the cost of Author Processing Fees in these journals, and to streamline the fee payment process.
BioMed Central - Invoices for publication fees will be sent directly to York University Libraries for payment when your article is accepted to any of the journals published by Biomed Central or those published by SpringerOpen journals.
RSC - York University Libraries has a limited number of "tokens" which provide publication in these RSC Journals free of charge. If you wish to publish in RSC using one of these token please contact Aaron Lupton